Complete Competition Organizer Guide

Master the art of organizing world-class marching band competitions from registration to supreme champion coronation.

Table of Contents

1Registration & Activation 2Dashboard Overview 3Service Packages 4Main Captions 5Sub Captions 6Judge Compositions 7Create Event 8Manage Event 9Publish Event 10Finalize Event 11Medal Thresholds 12Calculate Championship 13Final Champions 14Profile & Feedback 15Logout
1

Organizer Registration & Activation

Begin your journey as a Competition Organizer by registering your account:

  1. Open the Register page and select "Organizer" role
  2. Fill in complete data: Name, Email, Username, Password, City & Country
  3. Choose the appropriate service package (Basic, Medium, or Enterprise)
  4. Verify email through the activation link sent to your inbox
  5. Login for the first time and complete your profile
Tip
Use an official organization email for credibility and easier communication with participants and judges.
Screenshot: Organizer Registration Form
2

Organizer Dashboard - Competition Throne

The dashboard is your Competition control center. All statistics and quick actions are available here:

Dashboard Features

Total Events

All events you have organized

Total Participants

Number of Participants joining your competitions

Total Judges

Judging panel at your events

Completed Events

Events that have been finalized

Quick Actions
From the dashboard, you can directly create new events, calculate championships, view overall champions, or manage captions with one click.
3

Competition Service Packages

Supremusic offers 3 package tiers according to your competition scale:

Basic
  • 1 Event
  • 1 Sub Caption
  • 1 Judge per Event
  • Complete basic features
Medium
  • 10 Events
  • 10 Sub Captions
  • 10 Judges per Event
  • Medium features + priority support
Enterprise
  • Unlimited Events
  • Unlimited Sub Captions
  • Unlimited Judges
  • Unlimited + premium support
Important
Basic package is only suitable for small competitions or trials. For national championships, use Medium or Enterprise packages to avoid limit restrictions.
4

Manage Main Captions (Main Categories)

Main Captions are the major judging categories. Usually consists of 2-5 main categories:

  1. Click "Manage Captions" menu in navigation
  2. Click "Add Main Caption" button
  3. Fill in name (e.g., "General Effect", "Visual", "Music")
  4. Set Weight % (total of all main captions must = 100%)
Example
Common examples: General Effect (30%) + Visual (35%) + Music (35%) = 100%. Or: Field (50%) + Percussion (25%) + Color Guard (25%) = 100%.
Screenshot: Manage Main Captions Form
5

Manage Sub Captions (Sub-Criteria)

Sub Captions are detailed criteria under each Main Caption:

Sub Caption Features

Weight (%)

Sub-caption weight must be ≤ parent main caption weight

Single Score Mode

Single scoring mode (only Content Score, without Achievement)

Content Description

Description of content criteria judged by judges

Achievement Description

Description of achievement criteria

Validation Rules
Total weight of all sub-captions under one main caption cannot exceed the main caption weight. System will reject if it exceeds.
6

Manage Judge Compositions

Composition is a combination of sub-captions that becomes the judging formula for an event. One composition can be used in many events.

Composition Building Flow

Main Captions
Sub Captions
Compositions
Events
Key Concept
Composition is a reusable judging template. Create once, use multiple times in various events with the same criteria.
Important
Total weight of all sub-captions in one composition MUST = 100%. System displays visual gauge to help you achieve this.
7

Create Event (Competition Declaration)

Time to declare your competition event:

  1. Click "Create Event" on dashboard
  2. Fill in attractive and professional Event Name
  3. Fill in Venue (execution location)
  4. Select Category (Open/Senior/Junior/Beginner)
  5. Select Round and Composition already created
Event Categories
🏆 Open: Open to all levels. 🎖️ Senior: Experienced participants. ⭐ Junior: Teenage/beginner age. 🌱 Beginner: Novice just starting.
Screenshot: Create Event Form
8

Manage Event (Control Room)

After event is created, manage its key components through Judges and Participants tabs:

Manage Event Tabs

Assign Judges

Assign judges to each sub-caption to be judged

Assign Participants

Register participants to event with performance order

Sort Order

Arrange participant performance order (auto-saved)

Search & Filter

Quickly search participants from long lists

Important
Ensure at least 1 participant AND 1 judge before publishing event. Events without participants/judges cannot be published.
9

Publish Event (Official Declaration)

Publish changes event status from Draft to Active, allowing participants and judges to access it:

Draft
Active
Completed

Publish Requirements

  • Event must have at least 1 registered participant
  • Event must have at least 1 assigned judge
  • Current event status must be "Draft"
After Publish
Participants will see the event in their dashboard. Judges can start accessing scoring forms. Event appears in active events list.
10

Finalize Event (Official Closing)

Finalize locks the event and changes status to Completed after all judging is done:

  1. Ensure all judges have completed judging
  2. Click "Finalize Event" button on Manage Event page
  3. Confirm action on warning dialog
Automatic Notifications
System will send email notifications to all participants, all judges, and organizer about event finalization. Participants can view their score details.
Irreversible Action
After finalize, event status is locked as "Completed". Judges can no longer change scores. Ensure all data is correct before finalizing.
11

Score Boxes (Medal Thresholds)

Set minimum scores for each medal level per event:

4 Competition Medal Levels

🥉

Bronze

Solid foundational achievement. Default: 55.00

🥈

Silver

Mid-level quality performance. Default: 70.00

🥇

Gold

High standard of excellence. Default: 80.00

🏆

Gold Distinction

Perfect exceptional performance. Default: 93.00

Validation Order
Order must be: Bronze < Silver < Gold < Gold Distinction. System will reject if order is invalid.
Screenshot: Score Boxes Form with Live Preview
12

Calculate Championship

Calculate championship points from multiple events to determine Overall Champion:

  1. Give Championship Name (e.g., "National Championship 2026")
  2. Set Weight % for each event (contribution to championship)
  3. View Live Preview of rankings and points per participant
  4. Click "Save Championship Results" to save
Calculation Formula
Weighted Score = Final Score × (Weight/100). Participants ranking 1, 2, 3 receive 1 champion point. Final Result = ⌈Weighted Score × Champion Points⌉ (rounded up).
Screenshot: Calculate Championship Page
13

Final Champions (Pinnacle of Glory)

View Overall Champions list from 4 categories:

4 Realms of the Categories

Senior Class

Senior/experienced participant category with Competition Purple color

Junior Class

Junior/teenage participant category with Competition Blue color

Beginner Class

Beginner category with Emerald Green color

Open Class

Open category for all with Flame Orange color

Available Actions

  • Download PDF: Download champion certificates in PDF format for distribution
  • Calculate New: Recalculate with different formula
  • Delete All: Delete all championship data (careful!)
Screenshot: Final Champions Page with 4 categories
14

Profile & Feedback

Manage your digital identity as a Competition Organizer:

Upload Photo

Upload profile photo max 5MB (JPG, PNG, WebP, GIF)

Edit Profile

Update name, username, city

Change Password

Change password minimum 6 characters

Submit Feedback

Send feedback to Supremusic team

Locked Fields
Email and Role cannot be changed as they are linked to authentication system. Contact admin if changes needed.
15

Logout from System

Securely end your session after finishing organizing the competition:

  1. Click "Logout" button at top right corner
  2. Session will be deleted and you will be redirected to login page
  3. Close browser for additional security on public computers
Account Security
Always logout after finishing, especially on devices shared with others.
Congratulations, You Are Now a Master Organizer!
By mastering all these features, you are ready to organize world-class marching band competitions with transparency, fairness, and Competition magnificence!

Competition Organizer Best Practices

Follow these guidelines to become a professional and trusted organizer:

  1. Plan Structure First: Create Main & Sub Captions thoroughly before creating events. Mid-way changes can confuse participants.
  2. Use Reusable Compositions: Create compositions that can be used in multiple similar events for judging consistency.
  3. Brief Judges Before Event: Ensure all judges understand Content & Achievement criteria in each sub-caption before judging begins.
  4. Backup Data Regularly: Download CSV/PDF score recaps regularly as data backup.
  5. Finalize Only When All Done: Ensure all judges have submitted scores before finalize. Check judge monitoring dashboard.
  6. Communicate with Participants: Use notification and email features to maintain professional communication with participants.